Accounts Payable Specialist [Part-time]

The Accounts Payable Specialist is responsible for end-to-end operations of accounts payable, including invoice processing and verification, payment runs, processing of employee expenses, reconciling account statements and ensuring suppliers are paid accurately and in a timely manner, whilst maintaining strong relationships with suppliers and internal stakeholders. In addition, the role will require the maintaining of accurate financial records to ensure the business is optimising cash flow, to provide assistance in the production of timely period closes and to support the wider finance function.

PRIMARY ACCOUNTABILITIES:

• Invoice Management
  • Review, verify, and process invoices by way of matching invoices to purchase orders and goods received and resolve any discrepancies promptly.
  • Enter invoice data into the accounting system for payment processing.
  • Maintain and review received not invoiced report

• Payment Processing
  • Prepare and process electronic payments in compliance with company policies.
  • Monitor payment schedules to ensure timely disbursements and avoid late fees.
  • Address payment enquiries from suppliers and internal stakeholders.
  • Review and process employee expenses in a timely manner.

• Reconciliation and Reporting
  • Reconcile supplier statements and resolve outstanding balances or discrepancies.
  • Assist in month-end and year-end closing by reconciling accounts payable records and received not invoiced report, in addition to producing and posting invoices on hand accrual.
  • Prepare and present AP metrics and reports

• Supplier & Internal Communication
  • Serve as the primary contact for supplier enquiries regarding payments and account status.
  • Collaborate with purchasing (purchase orders) and logistics (receipting) department to resolve invoice disputes.
  • Ensure accurate supplier records, including banking information and tax documents are correct.
  • Build and maintain positive relationships with suppliers and internal teams.

• Compliance and Documentation
  • Maintain organised and accurate records of invoices, payments and correspondence.
  • Ensure compliance with company policies, financial regulations and tax requirements.
  • Support external audits by providing requested documentation and information.
• Any other duties deemed suitable by your line manager and as reasonably required by the business.

COMPETENCIES:

• Attention to Detail – Strong focus on accuracy and thoroughness in financial record-keeping.
• Organisational Skills – Ability to prioritise tasks, manage workload efficiently and meet deadlines effectively.
• Communication – Strong verbal and written communication skills for effective interaction with colleagues and external partners.
• Problem-Solving – Ability to identify issues and propose effective solutions in a timely manner.
• Team Player – Collaborative mindset with the ability to work effectively in a team-oriented environment, but can also work independently. There will be occasions when there will be a requirement to cover/assist the Accounts Assistant plus any other duties as reasonably required by the department.
• Business Acumen – Knows how the business works.

EDUCATION, WORK EXPERIENCE & SKILLS:

• EDUCATION:
• Certificate of higher education required
• Part qualified AAT /CIMA/ACCA an advantage

WORK EXPERIENCE:

• Proven experience in accounts payable ideally within a manufacturing environment.
• Excellent bookkeeping, accounting and financial reporting knowledge
• Proficient in the use of ERP systems
• Familiarity with electronic payment platforms
• Advanced Microsoft Excel skills

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